Send or Print Sign In Instructions


Send Employees their Sign In Instructions
All employees you add at WhenToWork are automatically assigned a unique temporary username and password. To inform employees about their username and password and where to sign in, you can either print sign in instructions for them, or have the instructions sent to them by email (either send to all employees who have not yet signed in or to an individual employee).

The first time an employee signs in, they are taken through a "welcome wizard" that helps them choose their new username and password and other account settings.

To EMAIL Sign In instructions to ALL employees who have never signed in:
From any page:

  • Hover over EMPLOYEES in the top menu and choose Email Sign In Instructions which will take you to that tab in the messaging section
  • Click the "Email Instructions" button
  • In the window that pops up, click the Send Now button


To EMAIL Sign In instructions to an INDIVIDUAL Employee:
From any page:

  • In the top menu, choose EMPLOYEES 
  • Click on the pencil icon next to the employee name Edit Employee window 
  • Click "EMAIL Sign In" in the upper right to immediately send sign in instructions to this employee (you will see a confirmation that the email was sent)


To PRINT Sign In instructions for an Individual Employee:
From any page:

  • Note that printing an employee's sign in instructions will cause their current password to be reset to a new temporary password
  • Click EMPLOYEES in the top menu to go to the List Employee page 
  • Click on the pencil icon next to the employee name
  • Click the "Reset & PRINT Sign In" link
  • Click OK to bring up a printable page and your printer dialog window 
    (Note: only managers with permission to edit employees can see print sign in instructions)