- Time Off Overnight Shifts

Time Off - When You Have Overnight Shifts

Full Day Time Off
A "FULL Day" time off is calculated from midnight to midnight on the day off. So if you have overnight shifts, Ex. a shift that goes past midnight, you will find that our system may unassign the Employee from a shift you did not intend. When you grant a Time Off for a full day Monday, then all shifts that the Employee is scheduled that overlap during those 24 hours on Monday will be automatically set to unassigned.

Partial Time Off
If you want to prevent this from happening, please use the "PARTIAL Day" time off instead of the full day off. This way you can indicate what time the Time Off will start on the day. For example, if the night shift on the previous day is 6pm to 6am, you can create a partial day Time Off on Monday that is 6am to midnight which would not unassign them from their night shift the night before.

Time Off can be created in two ways:

  1. Employee can sign in and enter a partial day Time Off request which is then sent to the Manager to be approved or denied.
  2. Manager can enter Time Off for the employee using the Employee's Time Off window which can be accessed three different ways:

    1. To enter Partial Day Time Off for an Employee using the BY EMPLOYEE schedule view: 
      From the By Employee Schedule View: 

      • Navigate to the correct week
      • Click the cell that corresponds to the day and Employee to open the Quick Shift ADD window
      • In the upper right, click the "Add Time Off" link to open the time off window
      • On the calendar, click the day to start the Time Off
      • Click the Partial Time Off radio button
      • Enter the begin and end times
      • Enter the number of additional weeks to add this Time Off
      • Click the Add New Time Off button
      • The Time Off is added and if the Employee has set their notifications to notify them when a Time Off is added or approved, they will be notified by email or text message.
      • add partial time off on by employee view

    1. OR to access the Time Off window from an Employee's details section: 
      From any page: 

      1. Click on the Employee name to open the Employee Details window
      2. Click the Time Off tab
      3. Click the ADD/Delete Time Off
      4. Click the date on the calendar for the date you want (if you have problems viewing the calendar, you can enter a date manually using the following format: mm/dd/yyyy)
      5. Choose partial day 
      6. Enter the begin and end times
      7. Enter how many additional weeks to repeat 
      8. Type any comment regarding the Time Off 
      9. Click Add Time Off button
      10. The Time-Off is added and if the Employee has set their notifications to notify them when a Time Off is added or approved, they will be notified by email or text message.

add partial time off

 shifts which overlap days