- Doublebook - Overlapping Shifts

Doublebooking & Assigning Overlapping Shifts

WhenToWork allows you to create multiple shifts per day for an employee, but in general tries to prevent you from "doublebooking" employees to more than one shift at the same time. If you add a shift that overlaps another shift for that employee you will see a warning and you can agree to override that alert.

There may be some instances where you do want to override doublebooking in order to schedule a meeting shift during a scheduled shift, for example. You can do this using the shift change window:

On the By Employee schedule view

  • Click the cell background for the employee/date (not on the existing shift)
  • Enter the new shift details
  • You likely will want to set one of the shifts to zero or reduced paid hours so their hours are not counted twice
  • Click the Add Shift button
  • Click Yes when warned the shift will conflict

You can then see the two shifts reflected on that day.

add shift for employees who are on call for the week. Of course, the particular employee who is on call for a week also work his/her normal shift.